September 2002 Committee Minutes
BSA TROOP 474
Parent’s Committee Meeting
10 September 2002
   The meeting was called to order at 7:45 P.M. by co-chair Greg Cannon.
ATTENDANCE: Kathy Morey, Carol Ham, Randy Miller, Arthur Pinkers, Steve Amann, Paul Addis, Loretta Nations, Greg Cannon, Doug Wollen, John Monday, Fred Villaflor, Doug Hubbard, Debbie Dubay, Lori Healy
MINUTES:  Greg Cannon moved to accept the July meeting minutes as written.
Arthur Pinkers seconded, and the minutes were unanimously accepted.
TREASURER’S REPORT:  Lori Healy provide a treasurer’s report for the period of 7/9/02 through 9/10/02.  Lori stated that she will be reformatting the report slightly to aid in helping us establish and track a budget for next year.  There are still a few collections that need to be made from Summer Camp.  Lori pointed out that we have paid almost $800.00 in awards this year as a result of not making our Friends of Scouting goal this year.  Lori has coordinated with Art Anderson to review the records and try to determine approximately how many total badges and rank advancements we award each year so that we can better understand how meeting our Friends of Scouting goal can assist our budget.  We still have registration and insurance coming up.  Discussion and general agreement that we need to pick up our woodcutting effort this fall before our bank balance gets too low.  We may need to reconsider reinstituting a troop dues fee.  Arthur Pinkers moved that we accept the Treasurer’s Report as presented.  Greg Canon seconded the motion and it was unanimously approved.
COMMITTEE REPORTS:
  ADVANCEMENTS – In the May Court of Honor we awarded 74 merit badges, 19 rank advancements and 39 service stars.  In the August Court of Honor we awarded 195 merit badges, 25 rank advancements, 8 world conservations, one 1 mile swim awards, and 4 service stars, fifteen 50-Miler awards, and five 100 nights of camping awards. Art has gone back and reviewed statistics for the last several years.  Carol will use the data to prepare some estimates for budgeting.  On an average, each merit badge costs approximately $2.00 - $2.35.
  SUMMER CAMP –. We have reserved 55 openings for Camp Parsons for 2003.  We are scheduled for July 6-13’th.  At this point we believe the cost will be $165.00.  If anyone is interested in Camper Scholarships please see Mr. Monday.  The earlier in the year we can process the scholarship applications and requests, the better chance we have for getting them approved.
  UNIFORMS – There are still some uniforms available in the tub in the back room.
  WOOD CUTTING – Everyone agreed that we need to identify a source for wood and get a wood cutting day scheduled on the calendar.  Doug Wollen will write  an E-Mail and forward to Kent for distribution.  Mr. Healy suggested that we make sure we get a sign up sheet once the woodcutting date is established to make sure we know how many boys will be attending.
  FIREWOOD SALES – We have three customers that have requested wood once we get some cut.  Doug Wollen will check into the current going rate for a cord of wood.  We also charge an extra $10.00/cord if the boys stack the wood for the customers.
  YOUTH PROTECTION COORDINATOR – Arthur Pinkers will follow up to find out when we last conducted a Youth Protection Session.
  MOM AND ME – We already have a weekend scheduled for next spring.  Carol Ham will follow up with Pack 504 and make sure they know which weekend we will be volunteering since we have several families in the troop who still have younger sons in the pack.
  WELCOME COMMITTEE – John Monday has volunteered as the chair. John has a couple of Video tapes for checkout that have been recorded by Kent that describe required camping equipment and other information.
  SCOUT LINE – With the website that has been established for the troop, most information is contained there.  As a result, the scout line is only being used to record return dates from outings.  It was noted that a minor correction probably needs to be made to the Skull and Crossbones referring people to the web for troop information instead of the Scout Line.
  ROUND TABLE COORDINATOR – Arthur Pinkers has volunteered to be our representative at the monthly meeting.  At the last month meeting, Arthur picked up an information flyer regarding earning a Conservation Patch.  Anyone who is interested should contact Mr. Pinkers.
  TROOP WEBSITE- Doug Wollen will be posting Kent’s monthly newsletter on the website.
  TLC REPORT –  With the summer months and absences and outings, we lost a couple of good planning sessions and as a result our plans have run slightly behind.  At the Sept. 3’rd troop meeting, Mr. Bruno led an activity to help the boys set some goals and vision for activities for the troop for the next couple of years.  The information will be used to help with planning at the PLC.
  SCHEDULING REPORT –  As mentioned earlier, a new format for posting the schedule will be explored for the website.  It was mentioned that our Asst. Senior Patrol Leader has been having to call the Patrol Leaders consistently to remind them that they are responsible for making sure someone in their patrol plans an outing for their designated month.  All Patrol Leaders are not following up and getting back with their designated weekend.  We need to encourage our Patrol Leaders and boys to follow through on this task.
  TROOP GUIDE/INSTRUCTOR REPORT – John Monday reported that we are planning Junior Leadership Training (JLT) sessions for October.  It is primarily for the boys that will be elected in the October elections but is strongly recommended for everyone.
   ADULT LEADER TRAINING REPORT – Arthur Pinkers has placed surveys for every adult in the folders.  He will use the data to determine what training is required and needed.  He is planning to provide opportunities for the different levels of training required. As mentioned earlier, there will be an Outdoor Leader training session in October.  Please complete your forms and turn them in.
  There were no reports for the following committees: TRANSPORTATION, FRIENDS OF SCOUTING, SCOUTING FOR FOOD, CHARTERED ORGANIZATION REP, QUARTERMASTER, ACTIVITY/SIGN UP BOOK COORDINATOR , PATROL PARENT COORDINATOR, OUTING COORDINATOR.
REPORTS ON OUTINGS /EVENTS:
The following events occurred during the last month:
Fossil outing was a lot of fun.  Everyone had a good time.
UPCOMING EVENTS.
The schedule of upcoming events was reviewed.

SCOUTMASTER’S REPORT
- Kent is trying to limit the number of E-Mails he is sending out each month.  He is requesting that everyone send him information by the 28’th of each month for inclusion in a newsletter message to be sent out the first of each month.
- There was a discussion regarding the formatting of the schedule information on the Web.  Steve Ameann mentioned that he has a program that might be useful and will E-Mail it to Doug to see if it would be useful.
- Kent mentioned that we need to get the Mountaineer’s Lodge and Elk Feed outings scheduled.  Greg volunteered to coordinate a date for Mountaineer’s Lodge.  If we want to do a work party at the same time, the Mountaineer’s have many projects that they are looking for volunteers for.  Doug Hubbard volunteered to coordinate getting a date set for the Elk Feed. We should try and make sure we are aware of the Merit Badge clinics usually held in February.  Art mentioned that there is also a merit badge clinic for scouts 14 and over that will be held in October and November.  Art will get the information to the TLC.  Parent volunteers coordinating outings need to coordinate with the TLC
- Adult outdoor leader training is scheduled in October.  If anyone is interested contact Art Pinker to obtain registration information.  Kent would like to have all parents take the training.
OTHER BUSINESS
  It was suggested that we might want to solicit a volunteer to follow up with boys that have not attended a meeting or outing for some time.  It will help support re-charter activities in the fall.
  Peter and Jake Logar have volunteered taking over the coordination of the Mayors Day of Concern.
ADJOURNMENT
Greg adjourned the meeting at 8:40.

MINUTES PREPARED BY: Debbie Dubay
 
 

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Last Updated: 3/16/2001